Create and edit text variables in InDesign - View hidden (nonprinting) characters

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However, it does have a subscription model, which may seem expensive to individual users. Great program, but Indesign fits my needs well and I have greatly used it at home and while traveling.

I have it in my laptop Mac Pro and while traveling it no longer would open because it said it lacked fonts and CMaps, and that I would have to reinstall the program.

Unfortunately, I do not have the installation disk with me and cannot make use of the program. Would a tryout download fix the problem? Doyle Kee Thekees bluewin. Laws concerning the use of this software vary from country to country. We do not encourage or condone the use of this program if it is in violation of these laws.

Softonic may receive a referral fee if you click or buy any of the products featured here. Do you recommend it? Softonic review. With this script, however, you can do it much faster. This script allows you to quickly go through your document and create custom alternative text for images with the push of a button. This "AlphaKanalWahl" script allows you to apply an Alpha channel to an already placed image.

The image must contain the Alpha channel, of course. With this "BilderKatalog" script you can create a "Contact Sheet" with the image files of the selected folder. Thanks to this "Bildunterschriften" script you can create a caption below all picture frames or below the selected ones.

This Color2Gray tool allows you to convert placed color photos to grayscale without modifying the original color image. This script allows you to convert white to [Paper] and blacks to [Black]. You can find the link on this page under the category "Colour". This script allows you to convert faux blacks to any value you wish to input. This script allows you to convert LAB greys to shades of black. This script allows you to convert RGB greys to shades of black. StyLighter highlights each paragraph and character style with different colors, and shows which parts of the text have been overridden.

Link to the script Search in the page for "Auto create paragraph and character styles". The script converts nested styles into locally-formatted character styles overriding any manually applied character style that conflicts with the nested style.

It works on nested, GREP, and inline styles. This script lets you batch import paragraph and character styles from a source document in documents stored in a folder.

Link to the script Search in the page for "Batch import paragraph and character styles". This script allows you to reset the character, paragraph and objects styles to its Basic default. The script searches the entire document for a specific text, and all the text frames containing that text will receive the selected object style as applied object style. This script moves objects from current layer to new one, based on the applied style.

This is a time saver when you want to organize all your document objects in layers based on what they are texts, images, etc. If instead, what you want to move is a picture, you can find a free script by Jeremy Howard in this topic discussion. This free script for InDesign helps you with style management. It allows you to define, edit and synchronize styles and swatches across collections of disparate InDesign document collections. After running this script any overridden attributes will be reset.

For fine tuning, you can limit the process to objects or text formatted with a particular style. Inspired by the one above, this script also converts InDesign footnotes into endnotes. So you need footnotes first. Endnotes are only possible within stories single or linked textframes , you'll find your endnotes at the end of the story. More than a script, it's a series of scripts and a quick tutorial that help you place and organize footnotes into columns. This one is also a series of scripts and a quick tutorial that help with creating sidenotes also numbered.

The script creates a menu that lists all the variables used in a document, and allows you to change their value all in one place. The script creates hyperlinks from the URLs in the text. It also adds temporary colors to indicate if the hyperlink creation failed or was successful. The script creates text anchors from the text. You use a Character Style to indicate where each anchor should be, and the script does all the rest.

Link to the script - Search in the page for "Remove all hyperlinks from the active InDesign document". This script allows you to create hyperlinks in an InDesign document changing the URL in the text to a customized text. With this script you can import text variables from another document. Hyperlinker finds web addresses, email addresses, domain names and phone numbers, and converts them to hyperlinks.

It also lets you to do a GREP search for any kind of text like product numbers for example and turn them into hyperlinks. This script sorts the paragraphs in the selection in alphabetical order. Unlike the SortParagraph above, this one takes account of the text language. It can't deal with formatted lists unless the formatting was applied by nested GREP styles. An evolution of the script above. It's configurable and can deal with every kind of sorting except for text in tables.

From a word list, the script runs on all the opened documents and creates an index. It's great for author, language, citation indexes and similar indexes. The script creates topics for and page references to all text formatted with certain character styles. The script imports topics and references from another document InDesign by default imports only the topics, not the references. The script builds an Index using character styles or an external word list.

Use it to automatically build subject, language, or author indexes. Check the script below to see how to create the txt file automatically. The script helps you with creating the FindChangeList. This is actually an extension — not a script — but it should be mentioned here anyway. It gives you a very useful interface from which you can create and run a series of find-change operations.

The script applies a character style to any word stack. The Character Style has a thick red underline to help you spot the word stacks. With this script you can automatically assign a hyperlink to InDesign text based on find-and-replace pattern matching. The script batch converts from indd, indt, inx, idml, pmd, QuarkExpress file format to indd, indt, PDF, PDF Interactive , eps, rtf, html, xml, jpg, png, swf, and package. Last but not least, you can use it to run a specified script against all documents in a folder.

The script offers a number of options for exporting your files to PDF, eps or jpg. There is also an option that lets you create a number of different PDFs from different layer combinations helpful with documents with many language layers. The script exports all documents in a book to separate PDFs also page by page, or section by section.

It comes with several options like positioning, scaling, rotating etc. Text frames can also be placed on parent pages and still receive text on document pages.

If you use the same type of text frame repeatedly, you can create an object style that includes text frame formatting such as stroke and fill colors, text frame options, and text wrap and transparency effects. When text is pasted, a plain text frame is automatically created. You can also create an empty plain text frame manually and input text. Select the Type tool , and then drag to define the width and height of a new text frame. Hold down Shift as you drag to constrain the frame to a square.

When you release the mouse button, a text insertion point appears in the frame. Using the Selection tool, click the in port or out port of another text frame, and then click or drag to create another frame. Using the Type tool , click inside any empty frame.

If you want to move or resize a text frame without switching from the Type tool to a selection tool, hold down Ctrl Windows or Command Mac OS , and then drag the frame. If you hold down the mouse button for one second before you begin dragging, the text will recompose while you resize the frame. See Scale type. To quickly fit the frame to its content, use the Selection tool to select the text frame, and double-click any handle. For example, if you double-click the center bottom handle, the bottom of the frame snaps to the bottom of the text.

If you double-click the center right handle, the height is preserved while the width narrows to fill the frame. Tip : You can also double-click a handle on an overset text frame to expand the height or width to fit all text in the frame.

The bottom of the text frame fits the contents of the text. To resize using the Scale tool , drag to resize the frame. This frame has the column and margin attributes specified in the New Document dialog box.

Set primary text frames when you want each page in your document to contain a page-sized text frame into which you can flow or type your text. If your document requires more variation, such as pages with different numbers of frames or frames of different lengths, leave the Primary Text Frame option deselected, and use the Type tool to create text frames on parents.

Whether or not you select the Primary Text Frame option, you can add text frames to a parent page to act as placeholders. You can thread these empty placeholder frames together to establish a flow. Indicates where a line of text should break if the line needs to break. A discretionary line break is similar to a discretionary hyphen, only no hyphen is added where the line breaks.

Related break options are available in the Keep Options dialog box and in the Paragraph Style Options dialog box.

You can edit text in InDesign either on the layout page or in the story editor window. Writing and editing in a story editor window allows the entire story to appear in the typeface, size, and spacing that you specify in Preferences, without layout or formatting distractions.

The Story Editor is also where you can view track changes to text. Each story appears in a different story editor window. All the text in the story appears in the story editor, including overset text. You can open several story editor windows simultaneously, including multiple instances of the same story. A vertical depth ruler indicates how much text is filling the frame, and a line indicates where text is overset.

When you edit a story, changes are reflected in the layout window. Open stories are listed in the Window menu. You cannot create a new story in a story editor window. Paragraph styles B. Drag divider to adjust column width C. Vertical depth ruler D. Overset text indicator. You can view and edit tables in Story Editor, where text is displayed in sequential columns and rows for easy editing. Quickly expand or collapse tables, and decide whether to view them by row or column. The Story Editor also displays text that has been added, removed, or edited if you turn on Track Changes.

See Tracking and reviewing changes. When you use this method, the layout view displays the same text selection or insertion-point location as last appeared in the story editor, and the story window remains open but moves behind the layout window. You can show or hide the style name column and the depth ruler, expand or collapse footnotes, and show or hide paragraph break marks to indicate the start of new paragraphs.

These settings affect all open story editor windows, as well as all subsequently opened windows. Although the Story Editor suppresses all but the most basic text styling attributes, some objects and attributes are represented, including the following:.

Text Display Options. Choose a display font, size, line spacing, text color, and background. You can also specify a different theme, such as selecting Classic System to view yellow text on a black background. These settings affect the display of text in the story editor window, not how they appear in layout view. Enable Anti-Aliasing. Smooth the jagged edges of type, and choose the Type of anti-aliasing: LCD Optimized, Soft, or the Default setting, which uses shades of gray to smooth text.

LCD Optimized uses colors, rather than shades of gray, to smooth text, and works best on light-colored backgrounds with black text. Soft uses shades of gray, but produces a lighter, fuzzier appearance than Default. Cursor Options. Change the appearance of the text cursor.

For example, select Blink if you want the cursor to blink. Text from inline frames does not appear in the parent story editor window, but it can appear in its own story editor window.

When you work with the text in InDesign documents, you can experience a lag while editing parts of a text. The lag becomes more evident when you deal with lot of text in the document or when additional features are enabled in the application. Copy Editor Beta is an easy alternative to make typing faster in such cases. All you need is to launch Copy Editor Beta as you type in the text box and continue to type in the new window, to avoid any lag. In Copy Editor Beta window, you can continue typing your text.

Once your changes are made to the original text composition, click Done. Copy Editor Beta is a text-only editor, it does not support text formatting and styles. Copy Editor Beta opens in a new window, hence you have to close the window to go back to your document. Copy Editor Beta is an experimental feature which is available in limited geos and for limited users.

Conditional text is a way to create different versions of the same document. The File Name variable is updated whenever you save the file with a new name or to a new location. The Image Name variable is useful for generating automatic captions from metadata. The Image Name variable includes a Metadata Caption variable type.

If a text frame containing this variable is adjacent to or grouped with an image, the variable displays the metadata of that image.

You can edit the Image Name variable to determine which metadata field is used. See Define caption variables.

You can insert text before or after the last page number, and you can specify a numbering style. From the Scope menu, choose an option to determine whether the last page number in the section or document is used.

The Running Header variables insert the first or last occurrence on the page of the text to which the specified style is applied. If no text on the page is formatted with the specified style, the text from a previous page is used.

See Create variables for running headers and footers. This variable is commonly used for inserting placeholder text, or a text string that may need to be changed quickly. When you are able to use the real company name, you can simply change the variable to update all the occurrences. To insert special characters in a text variable, click the triangle to the right of the text box. For example, the Creation Date variable might appear as December 22, If you want to delete an instance of a text variable inserted in a document, simply select the variable and press Backspace or Delete.

You can also delete the variable itself. When you do so, you can decide how to replace the variables inserted in the document.